COVID 19 protocols
Safety concept to keep families, teachers, and photographers safe/healthy
To protect all those involved, Pop-Up Portraits Ltd, will implement the following special occupational safety measures during this season.
Notes
The measures specify and supplement the guidelines published by the Department for Education in the following documents (as of June 2020):
Coronavirus (COVID-19): implementing protective measures in education and childcare settings
Actions for education and childcare settings to prepare for wider opening from 1 June 2020
Planning guide for primary schools
Safe working in education, childcare and children’s social care settings, including the use of personal protective equipment (PPE)
The safety concept is based on recommendations from our workflow solution company/partner GotPhoto, and was developed in cooperation with industry experts and a UK Occupational Health Physician, who is a Member of the Faculty of Occupational Medicine.
General Information
Instruction of employees: We regularly provide our employees with current and comprehensive information on all prevention and occupational safety measures that have been introduced by the competent authorities.
Dealing with suspected cases: Anyone from our team and staff showing symptoms of respiratory problems or a fever will be released from duty immediately and asked to consult a doctor as soon as possible.
Preparation
Registration only if interested: Parents can decide for themselves if their child should participate in the photo day. Only children pre-registered online will be photographed.
Pre session lateral flow testing: All staff will take a lateral flow test on the morning of the session. If this proves positive the session will be rearranged and the staff member and any contacts will self isolate as per government guidelines.
Cleaning of equipment: All our equipment and our company car are thoroughly cleaned before each photo day.
Photo Day and Behaviour On Site
Safe arrival: We will consult with you on how we can enter the facility in such a way that is neither disruptive to the school nor will result in unnecessary contact with children or school staff (e.g. via a side entrance). We will adhere to applicable social distancing rules.
Minimum distance: At work, we maintain a minimum distance of 2 metres from other people, especially children and the establishment staff.
Distance during waiting period: We will need enough space to ensure that the waiting students maintain the 2 metres distance. We will provide temporary ground markers to show the students where they have to stand while waiting.
No Touch / Distance Posing: We will ensure that we can deliver the same quality of pictures by posing the children without breaking the 2 metres distance rule.
Protective equipment: All employees wear a mask that covers both mouth and nose or a face shield at all times in the facility. We also will have portable plexiglass barriers at all photography stations.
Alternative group photos: We do not take group photos. If desired, we will
make composite group photos from the individual portraits of the children instead.Cleaning and hygiene: Our employees will clean their hands regularly. Additionally, all equipment, spaces and surfaces used will be regularly cleaned and disinfected.
Regular ventilation of spaces: If photographs are taken inside the establishment, we will consult with the establishment staff on how to ensure regular ventilation of the spaces that are occupied, i .e. - where the photos are taken and any waiting areas. Preferably, pictures shall be taken outdoors.
Follow-up
Contactless ordering: No materials (e.g. proof cards or name cards) will be handed out. The photos are sold completely online.
Direct mailing of photos to parents: Photos are sent directly to parents by post and do not need to be distributed in the facility.